IF YOU HAVE A NEW CLUB REGISTRAR OR WILL BE APPOINTING A CURRENT STAFF MEMBER TO BE A REGISTRAR IN YOUR CLUB FOLLOW THESE INSTRUCTIONS. IF YOU HAVE ANY QUESTIONS ABOUT APPOINTING A NEW REG OR REMOVING AN OLD REG PLEASE CONTACT YOUR US CLUB ADMIN SERVICES REP. KYCK CANNOT ASSIST WITH A CHANGE OF REGISTRARS.
If the current registrar is still active:
Send an email to your US Club Soccer Admin advising of the change in registrar and provide the new information (name and email address) so an update can be made in RSI (background check service.)
Enter the new registrar into KYCK – If the new registrar is already listed as staff in your club, you will just need to make sure they are in the club at the Organization level, with the updated title of “registrar”, and with all the staff permissions that can be selected. Please follow these instructions for moving a staff member within a club.
Enter with a unique email address – If your previous registrar used a club email e.g. firstname.lastname@example.org, do not set the new registrar up with that same email. An email address can only be used by one user in the KYCK system. Once a staff member is carded, the email address is permanently linked to them and another card cannot be issued to someone else using that email address in KYCK.
After training or transitioning the new registrar, the current registrar needs to be either removed completely from the club or moved to another role within the club with a title and permissions update.
If the current registrar is no longer active:
Contact US Club Soccer – A current active Board Member such as President or DOC (US Club Soccer must be able to verify this information) needs to send an email to the US Club Admin requesting a change of registrar. Your US Club Admin’s contact details can be found on the overview tab in KYCK or at usclubsoccer.org.
Enter the new registrar into KYCK – New registrars need to be added at the organization level by either the Board Member or US Club Soccer Admin, if given approval. Should you require US Club Soccer Admin to add the new registrar for the organization you must email your Admin the new registrar’s contact information including; the staff member’s name, email, phone number and address.